Director of Meetings

Location:
Hybrid (DC Metro Area)

Employment Type:
Permanent

Specialty:
Events

Job Number:
#3094

Job Description

Seeking highly detailed, member-centric Director of Events for a DC-based nonprofit association

Are you a highly organized association events professional? TorchLight is seeking a Director of Events for a reputable DC-based nonprofit association. The Director will manage all aspects of meeting logistic execution, including host city and venue selection, contracting, budget management, vendor relationships, coordination and oversight. The ideal candidate will have 10+ years of experience coordinating high-touch in-person and virtual events, ranging from 50-1,200 attendees. If you are a highly organized, member-focused events professional in the DC-metro area, we want to talk to you!

Location:
Hybrid in Washington, DC with flexible work-from-home (WFH) options. DC-metro area candidates will only be considered.

Employment:
Direct Hire opportunity; full-time.  U.S. citizenship or a permanent residency card in the U.S. is required to be an eligible candidate for this opportunity.    

Role responsibilities:

  • Research and propose geographic locations and venues for meetings
  • Oversee a team of 2 direct reports
  • Maintain up-to-date specifications for events and conduct site inspections
  • Negotiate contracts to secure competitive pricing, maximize cost savings, and ensure superior service
  • Identify and contract vendors to support events as needed
  • Develop and manage budgets for all events
  • Ensure programming needs are met by venues and conference vendors
  • Manage all logistics from drafting pre-conference specifications to execution of onsite logistics to reconciliation of post-conference invoices
  • Travel to onsite meetings as required

Skills and experience:

  • Minimum of 10 years of professional experience in meeting and event management, including managing conferences with 1,000+ attendees, in an association setting
  • Certified meeting planner (CMP) preferred
  • Extremely detail oriented with proven ability to meet deadlines
  • Experience with hotel contracts/negotiations and vendor management in AV/Production
  • Strong project management skills with the ability to handle multiple events simultaneously
  • Impeccable oral and written communication skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Knowledge of Social Tables or other room setup software

Salary:
$125,000-$135,000, depending on experience + benefits and pension

 

Additional Information

TorchLight Hire matches qualified candidates like you with contract and permanent marketing, communications, creative, and digital roles that are a professional and cultural fit. We offer our contractors industry-leading benefits like medical insurance, 401(k) plans and others.

TorchLight values diversity, equity and inclusion of people of all backgrounds, perspectives and experience — including our full-time employees, contractors and clients. Read more about our commitment to diversity.

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