Job Description
TorchLight seeks an experienced Events Planner (Long-Term Contract) to support a mission-driven organization in Washington, D.C. This role oversees the planning and execution of in-person, hybrid, and virtual events, while managing the organization’s event management system for space booking and coordination. The ideal candidate is highly organized, detail-oriented, and skilled at managing multiple projects, vendors, and stakeholders in a fast-paced, collaborative environment.
Location:
Full-time, telework-eligible role based in the Washington, D.C. area.
U.S. citizenship or permanent residency required.
Employment:
Long-term contract opportunity. Full-time, 40 hours/week. Background check and references required.
Role Responsibilities
- Plan, coordinate, and execute in-person, hybrid, and virtual events including ceremonies, conferences, public programs, and VIP engagements.
- Oversee all event logistics—venue selection, contracts, catering, audiovisual, décor, transportation, staffing, and on-site coordination.
- Manage budgets, vendor relationships, and timelines to ensure seamless event delivery.
- Serve as administrator for the organization’s event management system, reviewing space requests, resolving system issues, and training users.
- Ensure events align with organizational branding, standards, and mission.
- Track and report event performance, maintain documentation, and identify opportunities for process improvement.
Skills and Experience
- 5+ years of experience in event planning, production, or logistics management.
- Certified Meeting Professional (CMP) designation or equivalent professional experience.
- Proven ability to manage multiple high-profile events simultaneously, from concept to completion.
- Strong vendor management skills, including contract negotiation and budget oversight.
- Excellent communication and collaboration skills with the ability to coordinate across teams.
- Working knowledge of virtual event platforms such as Zoom or Streamyard.
- Experience with event or space management software and related reporting tools.
- Detail-oriented with strong organizational, problem-solving, and analytical skills.